Use cases
Corporate Black Car: Accounts, Invoices and Farm-Out for a Two-Car Service
An illustrative scenario for a two-car black car service working with local companies: corporate accounts, bookers, PO numbers, monthly invoices and farm-out when both cars are busy.
EazyLimo Team 4 min read Illustrative scenario
This is an illustrative scenario, not a client story. It shows how a two-car black car service that depends on corporate clients could run on EazyLimo, using features the product includes.
The situation
The owner runs two black sedans. Most revenue comes from a handful of local companies: executives flying in and out, visiting clients who need a ride from the airport to the office, and occasional roadshow days. The owner drives one car, and a part-time driver handles the other.
The pain points are administrative. Executive assistants email ride requests with missing details. Each company wants invoices in its own way, often with a purchase order number. At month end the owner rebuilds invoices from a spreadsheet. And on busy days, when both cars are out, the owner either turns work away or scrambles to call a friend who runs another service.
What the website needs to do
- Look credible to a corporate travel manager checking the company out.
- Let assistants book for their executives without calling.
- Bill rides to the company rather than taking a card each time.
- Capture PO numbers and produce a clean monthly invoice.
- Cover overflow trips without losing the client.
How the booking and pricing setup would look
A professional site
The site uses a clean theme preset with the company logo. A services page describes corporate and airport service, and fleet pages show both sedans. Airport pages for the local airports and city pages for the business districts help the company show up in searches, backed by unique titles, descriptions, structured data and a sitemap. Our limo SEO basics guide explains why these pages matter.
Booking types
Airport bookings ask for flight details, which covers most executive trips. Point to point handles office and hotel rides, and hourly with minimum hours suits roadshow days. Round trip and up to three stops cover meetings across town.
Pricing
Flat routes set fixed prices between the airport and the main business areas, which corporate clients tend to prefer because the fare is predictable. Other trips use mileage bands with a minimum fare. Hourly bookings have their own rate. An airport surcharge covers parking, and meet and greet is available for visiting guests. Tax and gratuity are handled at checkout.
Corporate accounts
Each client company gets a corporate account. The owner adds its assistants and travel coordinators as bookers. When a booker books, they choose bill to corporate account at checkout and can enter the PO number. At the end of the month, the account's bookings roll into a monthly invoice. Individual travelers who are not on an account can still pay by card through the owner's own Stripe, or with PayPal.
Farm-out
When a request comes in for a time when both sedans are already booked, the owner uses farm-out to send the trip to a trusted partner operator by link. The client's request is covered, and the booking stays in the owner's records.
A week in operation
Monday morning starts with the dispatch board for the day. The owner has an early airport drop-off, and the part-time driver has two office runs. The owner assigns the driver's trips in the back office, and the driver gets a status text link to update each ride.
On Wednesday, an assistant at one client books three airport pickups for visiting guests on Thursday afternoon, each with flight details and the company's PO number. Two of the pickups overlap with trips already on the calendar, so the owner farms one out to a partner operator by link.
If passenger status texts are enabled through the owner's own Twilio account, arriving guests receive a text when their chauffeur is on the way and on arrival.
On the last day of the month, the owner reviews each corporate account's monthly invoice, and exports reports as CSV for the bookkeeper.
Costs over 3 years
| Option | Upfront | Ongoing | 3-year total |
|---|---|---|---|
| EazyLimo, pay once and we host | $999 (founding price $499) | $199 per year, all updates included | $1,596 |
| EazyLimo, pay once and self-host | $999 (founding price $499) | Optional $99 per year updates after year one | $999 to $1,197 |
| EazyLimo, monthly plan | $0 | $79 per month, hosting and updates included, 12-month minimum | $2,844 |
Pay-once totals use the list price; founding clients pay $500 less. Adding more corporate accounts or bookers does not change the price on any plan. Stripe, Google and optional Twilio usage are paid to those providers directly. To see how this compares with subscription software, read EazyLimo vs Moovs.
Checklist to get started
- Logo and photos of both sedans
- Airports and business districts served
- Flat route prices, mileage bands, minimum fare and hourly rate with minimum hours
- A list of client companies, their bookers and whether they use PO numbers
- One or two partner operators you trust for farm-out
- Stripe account, Google key and, optionally, a Twilio account for texts
- Terms and cancellation policy
Review the full list on the features page, then get started. Sites are typically live within days.
